Maintenance Data Portal
Where Real-Time and Historical Data Meet Usability
The Portal: Transforming Raw Data into Smart Decisions
Turn raw data into actionable insights with The Portal—your centralized, cloud-hosted solution designed for clarity, control, and smarter decision-making.
- Real-Time & Cloud Hosted
- Informative Updates
- All Records Tracked
- Useful Reporting
- Historical Database
The Portal empowers you to manage your operations with confidence—powered by real-time data and backed by a robust historical archive.
Real-Time & Cloud Hosted
All of our technicians use web-based tablets that sync instantly with our central database, ensuring real-time updates. The Portal is entirely browser-based—no downloads or installations required. Customers can access it anytime, on any device with an internet connection.
Informative Updates
Once a technician completes a job, the data is instantly synced to The Portal. Customers immediately receive a Work Order Proof email that includes the service results. Any photos taken by the technician—especially those documenting damage—are securely stored in The Portal and included in the email. Completed preventive maintenance (PM) checklists are also attached, giving customers full visibility into the work performed.
All Service Records Tracked
The Portal records everything—preventive maintenance, inspections, repairs, refueling, and all service work performed.
Track the status of ongoing repairs, monitor refueling activity, check PM currency, identify units with high parts replacement rates, and run dozens of other insightful queries. With complete visibility into your fleet’s maintenance history and real-time updates, you’re always in control.
Useful Reporting
Work Order Proof – Sent immediately when a technician completes a job, including service details and photos.
Work Order Invoice – A detailed, itemized invoice showing all parts and labor costs.
Work Order Estimate – Includes a breakdown of anticipated costs along with photos of any damage.
Monthly Statement – A consolidated summary of all activity, sent on the 10th of every month.
These reports keep you informed, organized, and in full control of your fleet’s maintenance.
Access To Historical Data
The Portal gives you full visibility into what it’s taken to maintain your fleet over the years.
Access complete historical service data—organized by individual vehicle and across the entire fleet. Easily review key maintenance metrics, track every service event, and compare past invoices or service hours per unit. Whether you’re analyzing trends or reviewing a specific vehicle’s history, The Portal puts the data in your hands.
Click the “Request Service“ button below to submit any type of service request.
